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To establish users (people you wish to be able to edit your information on MySouthWest including your website) click on the green users tab within the My Organisation main tab. MySouthWest will already have set up at least one user for you.
Changing a user’s password: The first thing to do is to change the password on your account to make it more secure. You can then add more users as required. Click on your account by clicking on your name. You can edit all of the details relating to the user account here. For now, all we are going to do is change the password.
It should be complex enough to prevent someone from guessing it and yet easy enough to remember. Secure passwords should be at least 8 characters long and contain a mixture of capital letters, lower-case letters, numbers and special keyboard characters. For example, Shak3$pear3 This takes the English word Shakespeare and replaces one s with a $ and two of the e’s with 3’s. It is relatively easy to remember yet is a truly complex password. Once you have replaced your password by clicking and deleting the old one and typing in the new one, click on update, acknowledge the message which tells you that the details have been updated and then click to go back to the users’ page. Adding a new user:
Under My Organisations, Users, is a link for [New User]. To add a new user you click on that link.
Enter the details of who you want to be a user and click on add. You will notice that there is a checkbox next to Groups: At present the only group available is admin. Each user you create has to be assigned to a group which gives them rights to be able to do things on your website. Anyone who is a member of admin can do anything in your site. It is the most powerful group available and is the one that is created by default when your website is set up at first. Of course if you do not want everyone to do everything then you can create your own groups and assign people to less ‘powerful’ groups. For now, just create the user, and assign them to admin. To create your own groups see later in this fact sheet. In this example we have created a user called Ian, checked the
admin box and clicked on Add. Adding groups: All users on your website may be administrators, but you may wish to limit the privileges of some of them. To do this we use groups.
To create a separate group, click on the Groups tab.
The first thing to notice is that there are 5 separate
areas that users can access. Granting access to each one would
allow the user to edit entries in the Directory, News, Events,
Website and Shop. Granting access to all of them would nearly be
the same as being a member of the admin group but they would not
have access to the “My Organisation” tab.
Click on [New Group]
Give it a name (in this example, N&E), and add the member by clicking the box next to their name, then click on Add. On the next page click on Return to Group Page. All that is left to do is to tick the areas that you want the group to access and click on update group permissions.
Having changed what a particular group can access you need
to add users to that group. Adding users to groups: Click onto the Users tab.
Then click the name of the user you want to change.
In this example, by un-checking the box next to admin, and clicking update, Ian would no longer have full access rights.
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